Scheduling is always important in this fast-paced world of digital times for any business or individual. Calendly was one of the many go-to options for appointment booking, which still persisted to make people look for alternatives that presented exclusive features, better integrations, or less costlier pricing plans. This guide covers the 12 best Calendly alternatives available in 2024, providing you with a wide range of options to improve your scheduling process.
As we go into these options, let’s talk about some key features and pros and cons and guide you to a more informed decision based on your needs. Be you a small business owner or a major enterprise, we’ll be able to find some solution that works for you and meets the various requirements in your budget.
The landscape of scheduling has dramatically changed over the past few years with new providers entering the market and existing leaders continuously innovating. This evolution has led to a diverse array of solutions, each with its own strengths and unique selling points. Some include AI-powered scheduling assistants to all-in-one business management platforms the options are vast and varied.
In this blog post, we explore some alternatives that offer features such as:
- Customizable booking pages
- Integration with other business applications and the most used CRM systems
- Artificial intelligence in scheduling
- Multi-language for global teams
- Analytics and reporting
- Flexible pricing to suit any business
What is Calendly?
Before we dive into the alternatives, we first need to understand what Calendly is and why it is so popular as an appointment scheduling tool.
Calendly is a web-based appointment scheduling application that aims to make it easier to find suitable times for meetings. Founded in 2013, Calendly has become one of the most widely used scheduling tools, serving millions of users from various industries.
Some Key Features of Calendly Include:
- Customizable Booking Pages: Users can make their custom scheduling pages so they can reflect their brand and availability preferences.
- Calendar Integrations: Calendly can easily integrate its available functionalities with major calendar applications like Google Calendar, Outlook, and iCloud.
- Automated Workflows: The application has also features like auto reminders and follow-up, and confirmations for streamlined scheduling.
- Team Scheduling: Calendly supports team scheduling, including round-robin assignments and collective event types.
- Integrations: It’s connected to a wide range of business tools, including video conferencing platforms, CRM systems, and payment processors.
- Time Zone Intelligence: It automatically detects time zones and adjusts its settings and details according to that, thereby eliminating confusion over globalization meetings.
The Benefits of Appointment Scheduling Software
Before we dive into the 12 Best Calendly Alternatives, let’s first dive into the benefits that make appointment scheduling software such an essential tool for professionals of all sorts in a wide variety of industries:
1. Time Savings: With automated scheduling, those endless back and forth emails and phone calls which typically accompany booking appointments can be eliminated and save time for both you and your clients.
2. 24/7 Access: Scheduling online allows clients to make appointments anytime and even outside your business hours can increase your access and therefore can increase bookings.
3. Lower No-Shows: Automated reminders by the scheduling software will save most no-shows for many occasions and help improve efficiency and revenue.
4. Professional Look: A clean, branded look from your scheduling page enhances your professional image and facilitates ease for your clients.
5. Improved Client Experience: Self-scheduling will give the clients the opportunity to book an appointment at a time that they prefer, thereby making them satisfied and loyal to the service provider.
6. Efficient Resource Management: Many scheduling tools offer features for managing team availability and resources, ensuring
optimal utilization of your time and assets.
7. Integration Capabilities: Most scheduling appointment software nowadays integrated with other business tools such as CRM
systems and calendar applications providing a smoother workflow.
8. Data and Insights: Most of the scheduling platforms provide analytics and reporting features. This is quite helpful to understand booking patterns and business performance.
9. Flexibility and Scalability: As your business grows, scheduling software can adapt to your changing needs, from handling more appointments to managing multiple team members or locations.
10. Global Reach: By including support for time zone detection and multiple language options, scheduling applications enable you to reach your customers spread across different locales.
By leveraging this advantage, companies are easily able to enhance their operational efficiency, increase customer satisfaction,
and therefore enhance growth.
By the end of this post, you will have a clear view of the Best Calendly Alternatives and be well-equipped to choose just the right scheduling solution for your needs. Let’s dive into the world of efficient scheduling tools that would take your appointment booking to the next level in this world of scheduling.
12 Best Calendly Alternatives Reviewed in 2024
1. Acuity Scheduling (acuityscheduling.com)
Acuity Scheduling is a cloud-based appointment scheduling software that enables businesses and users to automate and streamline
their booking process. It provides an easy-to-use interface, customizable booking pages with all popular business tool
integrations. Its feature functions across varied industries, including healthcare, fitness, education, and professional
services. Acuity Scheduling helps simplify appointment management and improves overall business efficiency with the help of
automation of reminders, payment processing, and reporting capabilities.
Acuity Scheduling Stats:
Rating: 4.7/5 (based on various review sites)
Best for: Service-based businesses, healthcare providers, and professionals requiring customizable booking solutions
Price:
– Free 7-day trial
– Emerging: $14/month
– Growing: $23/month
– Powerhouse: $45/month
Key Features:
●Customizable scheduling page with brand colors and logo
●Client self-scheduling and automated reminders
●Integration with payment gateways for seamless transactions
●Sync with Google Calendar, iCloud, and Outlook
●Reporting and analytics tools for business insights
●Mobile app for on-the-go scheduling management
Pros:
●Highly customizable booking page and forms
●Robust integration options with popular business tools
●Excellent customer support
●Comprehensive reporting features
Cons:
●Steeper learning curve for advanced features
●Higher pricing tiers compared to some competitors
2. Doodle (doodle.com)
Doodle is a simple online scheduling tool that simplifies the process of finding suitable meeting times for groups. The tool
provides one-to-one meetings, group polls, and linking to most used calendar applications. Doodle is a time-saving tool makes it
easy for users to create and share polls, allowing participants vote on favorite time slots, thus reducing the complexity of
scheduling time in personal as well as professional use.
Doodle Stats:
Rating: 4.5/5 (based on various review sites)
Best for: Group scheduling, meeting coordination, and simple one-on-one bookings
Price:
– Free basic version
– Pro: $6.95/month
– Team: $8.95/user/month
– Enterprise: Custom pricing
Key Features:
●Group polling for finding the best meeting time
●One-on-one meeting scheduling
●Integration with major calendar applications
●Custom branding options for premium users
●Automated reminders for participants
●Mobile app for scheduling on-the-go
Pros:
●Extremely user-friendly interface
●Excellent for coordinating group meetings
●Free basic version available
●No account required for poll participants
Cons:
●Limited customization options compared to some alternatives
●Fewer advanced features for complex scheduling needs
3. YouCanBook.me (youcanbook.me)
YouCanBook.me is an online scheduling software that intends to make booking easy for companies and individuals. It includes
customizable booking pages, connecting with other calendar applications, and automated notifications. The tool is used for
different industries like education, consulting, and healthcare. Features such as team scheduling, custom fields, and payment
integration are a few of the ways YouCanBook.me hopes to provide a solution to manage appointments efficiently. Its user-friendly
interface and flexible options make it suitable for both small businesses and larger organizations.
YouCanBook.me Stats:
Rating: 4.6/5 (based on various review sites)
Best for: Small to medium-sized businesses, educational institutions, and consultants
Price:
– Free plan available
– Premium: $10/calendar/month (billed annually)
Key Features:
●Fully customizable booking pages
●Team scheduling with resource allocation
●Integration with Google Calendar and Office 365
●Custom forms and fields for gathering client information
●Multiple time zone support
●Zapier integration for workflow automation
Pros:
●Highly customizable booking page and forms
●Generous free plan available
●Excellent customer support
●Simple and intuitive user interface
Cons:
●Limited reporting features on lower-tier plans
●Some advanced features only available on higher-priced plans
4. Setmore (setmore.com)
Setmore is an all-inclusive appointment scheduling tool that provides users with a simple and hassle-free way of managing
bookings for their business. On the other hand, it also features user-friendly interfaces, customizable booking pages, and
integrations into other business tools and popular social media platforms. With respect to utility in beauty, health, education,
and professional services, setmore is pretty convenient; hence, different types of industries can work well with it. With
automated reminders and payment processing and even management for staff, setmore is looking to really smooth out all aspects
involved with booking an appointment to create more effective customer experiences for businesses in any size.
Setmore Stats:
Downloads: Available on iOS and Android (over 1 million downloads combined)
Rating: 4.6/5 (based on various review sites)
Best for: Small businesses, salons, healthcare providers, and service professionals
Price:
– Free plan available
– Premium: $12/month
– Pro: $9/user/month (minimum 2 users)
Key Features:
●Free online booking page with custom branding
●Integration with social media platforms for easy booking
●Staff login and calendar management
●Automated email and SMS reminders
●Payment processing through Square and Stripe
●Video conferencing integration for virtual appointments
Pros:
●Generous free plan with core features
●User-friendly interface for both businesses and clients
●Robust mobile apps for iOS and Android
●Prompt customer support
Cons:
●Some advanced features only available on paid plans
●Limited customization options compared to some competitors
5. Appointlet (appointlet.com)
Appointlet is an online scheduling service that offers a friendly, easy-to-use platform for businesses and individuals to make
appointments. Its features include customizable booking pages, calendar applications, and automated notifications. Appointlet
deals with a range of industries such as consulting, education, and sales. It further offers features such as team scheduling and
custom booking forms with payment integration. It tries to give the users an efficient way to handle appointments while keeping
everything simple.
Appointlet Stats:
Rating: 4.7/5 (based on various review sites)
Best for: Startups, small businesses, and individuals looking for a simple scheduling solution
Price:
– Free plan available
– Premium: $8/month/member
Key Features:
●Customizable booking pages and forms
●Integration with Google Calendar and Office 365
●Team scheduling and resource management
●Automated email reminders and confirmations
●Payment integration through Stripe
●Zapier integration for workflow automation
Pros:
●Clean and intuitive user interface
●Easy setup process
●Affordable pricing plans
●Good customer support
Cons:
●Limited advanced features compared to some alternatives
●Fewer integrations than some competitors
6. OnceHub (oncehub.com)
OnceHub is a powerful scheduling tool designed for businesses looking for deeper lead engagement and customer interaction. It
offers robust scheduling features along with extensive automation options, making it ideal for teams looking to automate much of
their booking and client engagement processes.
OnceHub Stats:
Rating: 4.3/5 (based on various review sites)
Best for: Teams and businesses focused on lead management, client engagement, and automating scheduling processes.
Price:
– Free plan available
– Premium: $10 per user/month
Key Features:
●Multi-step scheduling with automated workflows
●Customizable booking pages and meeting rules
●Integrates with Zoom, Microsoft Teams, and Google Meet
●Lead qualification and management tools
●Syncs with Google Calendar and Office 365
●Group scheduling for webinars, events, and team meetings
Pros:
●Powerful automation features for scheduling and lead management
●Customizable workflows to streamline business processes
●Excellent for businesses focusing on client engagement
●Group scheduling features for team events or webinars
●Integrates with multiple video conferencing tools
Cons:
●More expensive compared to some other scheduling tools
●Can be complex to set up for users who don’t need advanced features
Also Read: Best ChatGPT Alternatives
7. SimplyBook.me (simplybook.me)
SimplyBook.me is an all-inclusive online booking and scheduling software suitable for service-based businesses. It features
customizable booking sites with integration capabilities with the most popular business tools, plus a long list of industry-
specific features. SimplyBook.me caters to health and wellness, beauty, education, and professional services among many others.
With customizable forms, membership systems, and marketing tools, SimplyBook.me is designed as an all-in-one solution for
appointment management, client management, and smooth running of a business. Flexibility makes it applicable in small businesses
and large organizations alike.
SimplyBook.me Stats:
Rating: 4.6/5 (based on various review sites)
Best for: Service-based businesses requiring comprehensive booking and business management features
Price:
– Free plan available
– Basic: $9.90/month
– Standard: $29.90/month
– Premium: $59.90/month
Key Features:
●Customizable booking website with online payments
●Industry-specific features and templates
●Membership and loyalty program management
●Marketing tools including gift cards and promotions
●Custom intake forms and client management
●POS system integration for in-person payments
Pros:
●Comprehensive feature set for service businesses
●Highly customizable booking website
●Built-in marketing and client retention tools
●Supports multiple languages and currencies
Cons:
●Can be overwhelming for users seeking simple scheduling
●Higher learning curve due to extensive features
8. Picktime (www.picktime.com)
Picktime is one such online appointment scheduling software which manages booking for your business or individual. Customizable
booking pages, calendar app integration, and automated notifications make the platform suitable for businesses and individuals.
Picktime serves multiple industries, such as healthcare, education, and professional services. Features in this app include
resource management, payment integration, reporting tools, among others-all planned to provide you with a comprehensive tool for
efficient appointment scheduling. Because of its user-friendly interface and cost-effective rates, Picktime has suited all kinds
of businesses in size.
Picktime Stats:
Rating: 4.8/5 (based on various review sites)
Best for: Small to medium-sized businesses and freelancers across various industries
Price:
– Free plan available
– Plus: $9.99/month
– Popular: $19.99/month
– Pro: $29.99/month
Key Features:
●Customizable booking page with branding options
●Resource and staff management
●Integration with Google Calendar and Office 365
●Automated email and SMS reminders
●Payment processing through various gateways
●Reporting and analytics tools
Pros:
●User-friendly interface and setup process
●Affordable pricing with a generous free plan
●Good range of features for the price
●Supports multiple languages
Cons:
●Limited advanced features compared to some premium alternatives
●Fewer integrations than some competitors
9. Vcita (vcita.com)
Vcita is a comprehensive scheduling and business management solution ideal for small businesses and service providers. It offers
advanced features for customer relationship management, billing, and scheduling, making it a versatile option for business
owners.
Vcita Stats:
Downloads: Available on iOS and Android (over 100,000 downloads combined)
Rating: 4.5/5 (based on various review sites)
Best for: Small businesses, freelancers, and service-based industries looking for an all-in-one scheduling, CRM, and business
management platform.
Price:
– Free plan with basic features
– Paid plans start at $19 per month for individuals
– Team plans starting from $45 per month
Key Features:
●Customizable client portal for repeat customers
●Advanced CRM features integrated with scheduling
●Payment processing via PayPal and Stripe
●Automated reminders and follow-ups for clients
●Calendar synchronization with Google and Outlook
●Built-in marketing tools for client engagement
Pros:
●Combines CRM, billing, and scheduling in one platform
●Ideal for small businesses and service-based industries
●Great client engagement and retention tools
●Customizable portal and branded experience for clients
●Built-in payment processing and invoicing features
Cons:
●Higher learning curve for beginners
●Can be pricey for smaller businesses or freelancers
●Some features may be overkill if you only need scheduling
10. Bookafy (bookafy.com)
An online booking scheduling platform designed specifically to help streamline booking processes for businesses of all sizes. It
has customizable booking pages integration with most of the popular calendars and video conferencing tools and automated
notifications. Bookafy caters to various industries such as consulting, health, and professional services. Featuring team
scheduling, payment processing, and simple CRM functionality, Bookafy strives to provide a broad solution for appointment
management and client relationship handling. This is a great solution for small businesses as well as organizations in the growth
phase.
Bookafy Stats:
Rating: 4.7/5 (based on various review sites)
Best for: Small to medium-sized businesses and professionals in various industries
Price:
– Free plan available
– Pro: $7/month
– Pro+: $11/month
Key Features:
●Customizable booking pages and forms
●Team scheduling and resource management
●Integration with major calendar and video conferencing apps
●Payment processing through various gateways
●Basic CRM functionality for client management
●Automated email and SMS reminders
Pros:
●User-friendly interface and setup process
●Good balance of features and affordability
●Flexible customization options
●Suitable for growing businesses
Cons:
●Limited advanced features compared to some premium alternatives
●Some users report occasional technical issues
11. 10to8 (10to8.com)
The 10to8 is the most effective appointment scheduling software that helps businesses take care of their bookings efficiently.
With its customized booking pages, integration with all the popular business tools, and advanced communication features, it
caters to all the industries either healthcare, education or professional services and encourages two-way chat, automated
reminders, and reporting tools, creating a complete solution for managing appointments and eventually enhancing customer
engagement. Its scalability makes it suitable for both small businesses and large organizations.
10to8 Stats:
Downloads: Available on iOS and Android (over 100,000 downloads combined)
Rating: 4.7/5 (based on various review sites)
Best for: Businesses of all sizes requiring robust communication features
Price:
– Free plan available
– Basic: $9.60/month
– Grow: $20/month
– Bigger Business: $40/month
– Enterprise: Custom pricing
Key Features:
●Customizable booking pages with branding options
●Two-way chat for client communication
●Integration with major calendar apps and business tools
●Automated SMS and email reminders
●Reporting and analytics for business insights
●Multi-location and staff management
Pros:
●Comprehensive feature set for various business needs
●Strong focus on client communication
●Generous free plan available
●Good scalability for growing businesses
Cons:
●Interface can be overwhelming for new users
●Some advanced features only available on higher-tier plans
12. Harmonizely (harmonizely.com)
Harmonizely is an easy-to-use online scheduling software which allows one to easily and effortlessly book an appointment. The
platform is clean, customizable booking pages, and integrates well with popular calendar applications. Plus, it has automated
notifications. Harmonizely can be used by consultants, coaches, and freelancers. It offers time zone detection, buffer times and
easy customization facilities. Hence, Harmonizely seems to be an effective appointment management tool that highlights the
importance of simplicity and usability.
Harmonizely Stats:
Rating: 4.6/5 (based on limited reviews available)
Best for: Individuals and small teams looking for a straightforward scheduling solution
Price:
– Free 14-day trial
– Professional: $8/month
– Team: $12/user/month
Key Features:
●Clean and modern booking page design
●Seamless integration with Google Calendar and Office 365
●Automatic time zone detection and conversion
●Customizable meeting types and durations
●Automated email reminders
●Basic analytics and tracking
Pros:
●Intuitive and easy-to-use interface
●Quick setup process
●Affordable pricing plans
●Good for individuals and small teams
Cons:
●Limited advanced features compared to some alternatives
●Fewer integrations than some competitors
Conclusion:
As we’ve explored the 12 Best Calendly Alternatives, the schedulers market gives options that solve all kinds of business needs
and preferences. Of course, each one has its own unique features, strengths, and drawbacks that can be better suited to different
industries, team sizes, or scheduler complexity.
When choosing the right Calendly alternative for your needs, consider the following factors:
1. Ease of use: If you need something simple you can try Doodle or Appointlet or Harmonizely.
2. Customization: If you have requirements for branding and customization then you should consider Acuity Scheduling,
YouCanBook.me, or ScheduleOnce.
3. Advance features: If you really need some serious scheduling capability and for complex capacity, then ScheduleOnce,
SimplyBook.me, or 10to8 is the one that you are looking into.
4. Integrations: In case you require integration with your existing tools, then you should consider Acuity Scheduling, Setmore,
or Calendly itself offers highly impressive integration options.
5. Pricing: Consider your budget and the value provided by each solution. Some offer generous free plans (like Setmore and
10to8), while others provide more advanced features at higher price points.
6. Industry-specific needs: Certain alternatives, like SimplyBook.me, offer features that are particular to specific industries.
Remember that the “best” basically is one that suits your needs, budget, and preferences. Feel free to take advantage of
demonstrations and free trials offered by the platform so that you could feel firsthand what the interface and features of the
best would look like.
Among the 12 Best Calendly Alternatives, a new wave of leaders has appeared that has changed the landscape of scheduling. Whether
you are a solopreneur, the owner of a small business, or part of a large enterprise, there’s likely a solution in this list that
can significantly improve your scheduling efficiency and enhance your overall productivity.
These 12 Best Calendly Alternatives are the best choices at present, to address your scheduling needs and ease the operation of
your appointment setting process. Whether you’re a solopreneur, a small business owner, or even belong to a large enterprise,
there is something that can help you make your scheduling more efficient and in turn raise your general level of productivity.
Think of your needs, and use the available options here to avoid becoming overwhelmed, and then select the best scheduling tool
that fits you. Enjoy the power of efficient scheduling and how it will transform your entire business operation and way of
dealing with clients.
